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Finance Tools every Business needs to Optimize Accounting Processes

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By Emily Roberts

For the Financial Independence Hub

Without robust accounting procedures in place, companies would go bust almost immediately. They would fail to comply with laws and managerial procedures and ultimately face business closure because of their ignorance and neglect.

In one form or another, poor financial management is often the bane of entrepreneurs and a source of constant regret for them as well. Do not make the same mistakes. Maximize the efficiency of the firm by streamlining your accounting processes. Keep track of your income and expenditures, but also do so in the most competent fashion possible. Otherwise, your company will be undertaking a series of needless fiscal risks.

Fortunately, finance tools can be utilized here, helping businesses to invest in their future with clarity and precision. Keep reading to discover which finance tools can play an important supporting role in your daily accounting processes.

Payroll Software

Late payments can affect staff morale, hampering their work ethics and affinity for your firm. If these problems are left unaddressed, then wronged employees may even launch legal proceedings to get what they are owed.

The question of compensating your staff fairly and on time should never be a roll of the dice. Instead, you should implement payroll software solutions, which can calculate any employee-related expenses accurately and automatically. Additionally, this technology can store all the payment information related to your employees securely, keeping personal records safe.

Payroll software is highly efficient, but it works best when other programs and features complement it. For instance, you should consider adopting state-of-the-art cybersecurity measures also. When sensitive company data is highly encrypted, you can prevent numerous calamities, such as criminals hacking your databases. Workers will also know and appreciate that you take their well-being seriously enough to invest in it further and implement additional measures.

Pension Software

Whether it is budgets or forecasting annual performance metrics, accounting is frequently about anticipating the future. Therefore, you should devote a sizeable portion of your time and resources to your firm’s pension schemes.

Make good use of tried and tested pension administration software for a completely web-based solution to these matters. Employers, trustees, and members can all access these services via their computers or smart technologies. An organization’s pension scheme process can also be fully automated with the right software, enhancing business productivity in unison. Ultimately, administering pension benefits has never been more straightforward.

Further advantages may follow from utilizing pension software also. After all, workers like to know they are being looked after. Invest in their future in this capacity, and you may build staff satisfaction, retain experienced workers, and create a more vibrant work culture.

Tax Software

Tax can be challenging to manage, especially when individual circumstances change what is required here. Tax mistakes can soon become overwhelming and spiral into much worse situations should they be left unaddressed.

Unfortunately, many business owners frequently make mistakes themselves with their business tax arrangements. The common errors of judgment involve registering their business as the wrong type of entity, poorly managing their records, and failing to pay themselves a reasonable salary after all their expenses. In these situations, the pressure can build and render entrepreneurs delirious and miserable. Continue Reading…

Why the 4% Rule doesn’t work for FIRE/Early Retirement

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By Mark and Joe

Special to the Financial Independence Hub

The 4% rule is a common rule of thumb in many retirement planning circles, including the Financial Independence, Retire Early (FIRE) community in particular.

What does the 4% rule actually mean?

Should the 4% rule be used for any FIRE-seeker?

Does the 4% rule really matter to retirement planning at all?

Read on to find out our take, including what rules of thumb (if any) we’re using at Cashflows & Portfolios for our early retirement dreams.

The 4% rule is really a starting point for a safe withdrawal rate

Unlike 2 + 2 = 4, the 4% rule is not really a universal truth for any retirement plan at all.

It is, however, in our opinion, a great starting point to understand the impacts of asset decumulation, related to inflation, over time.

As you’ll read more about in the sections below, the 4% rule is fraught with many problems. None more so than for an early retiree or FIRE-seeker. In some cases, for the FIRE community, we believe the 4% rule should no longer be used at all.

Are any financial rules really rules?

Backing up, here is the source for the 4% rule.

The article from 1994!

4% rule

Despite the geeky photo, by all accounts, Bill Bengen was one heckuva guy and a smart guy as well!

Potentially no other retirement planning rule of thumb has received more attention over the last 25-30 years than Bengen’s publication about the 4% rule. This publication in 1994 has triggered a new generation of devotees and arm-chair financial planners that are using this quick-math as a way to cement some retirement dreams. We believe that is a mistake for a few reasons.

First, let’s unpack what the 4% rule really means.

What does the 4% rule actually mean?

From the study:

“In Figures 1 (a)-l(d), a series of graphs illustrates the historical performance of portfolios consisting of 50-percent intermediate-term Treasury notes and 50-percent common stocks (an arbitrary asset allocation chosen for purposes of illustration). I have quantified portfolio performance in terms of “portfolio longevity”: how long the portfolio will last before all its investments have been exhausted by
withdrawals. This is an intuitive approach that is easy to explain to my clients, whose primary goal is making it through retirement without exhausting their funds, and whose secondary goal is accumulating wealth for their heirs.”

Unpacking this further, for those that do not want to read the entire study, here is something more succinct from Bengen:

Assuming a minimum requirement of 30 years of portfolio longevity, a first-year withdrawal of 4 percent, followed by inflation-adjusted withdrawals in subsequent years, should be safe.

 

“Should be safe”.

Again, the theory is one thing. Reality is something different and the financial future is always subject to change. Furthermore, if you’re blindly following this formula without considering whether it’s right for your situation, let alone putting in some guardrail approach to monitor your portfolio value at various checkpoints, you could end up either running out of money prematurely or being left with a huge financial surplus that you could have spent during your retirement. We’ll prove that point in a bit from another leading author.

Should the 4% rule be used for any FIRE-seeker?

Probably not. For many reasons.

Recently, Vanguard published an outstanding article about the need to revise any thinking about the 4% rule for the FIRE movement – a driver for this post.

Although the 4% rule remains a decent rule of thumb we believe most FIRE-seekers should heed the cautions in the Vanguard post. Here are some of our thoughts based on the article’s contents.

  • Caution #1 – FIRE-seekers should not rely on past performance for future returns

We agree. In looking at this Vanguard set of assumptions below, and based on our own personal investing experiences, we believe historical returns should not be used to guarantee any future results.

 

Source: Vanguard article – Fueling the FIRE movement

While the FP Canada Standards Council doesn’t have a multi-year (10-year) return model in mind, they did highlight in their latest projection assumption guidelines that going forward, investor returns may not be as juicy as in years past.

 

Source: FP Canada Standards Council.

This means for any historical studies, while interesting, may not be a great predictor of any future outcomes.

  • Caution #2 – The FIRE-seeking time horizon is longer

Bengen noted in his 1994 study:

“Therefore, I counsel my clients to withdraw at no more than a four-percent rate during the early years of retirement, especially if they retire early (age 60 or younger). Assuming they have normal life expectancies, they should live at least 25-30 years. If they wish to leave some wealth to their heirs, their expected “portfolio lives” should be some longer than that. “

Bengen goes on to say:

“If the client expects to live another 30 years, I point out that the chart shows 31 scenario years when he would outlive his assets, and only 20 which would have been adequate for his purposes (as we shall see later, a different asset allocation would improve this, but it would still be uncomfortable, in my opinion).
This means he has less than a 40-percent chance to successfully negotiate retirement–not very good odds.”

To paraphrase, Bengen’s study was relevant to 30 years in retirement. Not 35 years. Not 40 years and certainly not 50 years like some FIRE-seekers may need if they plan to retire at age 40 and live to age 90 (or beyond).

This is simply a huge reminder that your time horizon is a critical factor when it comes to retirement planning.

  • Caution #3 – FIRE-seekers may need to live with more stocks

Bengen’s 1994 study was based on the following:

“Note that my conclusions above were based on the assumption that the client continually rebalanced a portfolio of 50-percent common stocks and 50-percent intermediate-term Treasuries.” Continue Reading…

Reframing the RRSP advantage

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I’ve read a lot of bad takes on RRSP contributions and tax rates over the years. One that stands out is the argument that you should avoid RRSP contributions entirely, and focus instead on investing in your TFSA and (gasp) your non-registered account. This idea tends to come from wealthy retired folks who are upset that their minimum mandatory RRIF withdrawals lead to higher taxes and potential OAS clawbacks. They also seem to forget about the tax deduction generated from their RRSP contributions and the tax-sheltered growth they enjoyed for many years leading up to retirement.

I’m hoping to dispel the notion of an RRSP disadvantage by reframing the way we think about RRSP contributions, RRIF withdrawals, and tax rates. Here’s what I’m thinking:

Most reasonable RRSP versus TFSA comparisons say that it’s best for high income earners to prioritize their RRSP contributions first, while lower income earners should prioritize their TFSA contributions first.

The advantage goes to the RRSP when you can contribute at a higher marginal tax rate and then withdraw at a lower marginal tax rate, while the advantage goes to the TFSA when you contribute at a lower rate and withdraw (tax free) at a higher rate.

If your tax rate in your contribution years is the same as in your withdrawal years then there’s no advantage to prioritizing either account. They’re mirror images of each other.

Related: The next tax bracket myth

This comparison focuses on marginal tax rates. But is this the correct way to frame the discussion?

Marginal Tax Rate vs. Average Tax Rate

Isn’t it fair to say that an RRSP contribution always gives the contributor a tax deduction based on their top marginal tax rate (assuming the deduction is claimed that year)?

But when you look at retirement withdrawals, shouldn’t we focus on the average tax rate and not the marginal tax rate?

An example is Mr. Jones, an Alberta resident with a salary of $97,000 – giving him a marginal tax rate of 30.50% and an average tax rate of 23.59%

Alberta MTR $97k

If Mr. Jones contributes $10,000 to his RRSP he will reduce his taxable income to $87,000 and get tax relief of $3,050 ($10,000 x 30.5%).

RRSP deduction

Fast forward to retirement, where Mr. Jones has taxable income of $60,000 from various income sources, including a defined benefit pension, CPP, OAS, and his $10,000 minimum mandatory RRIF withdrawal.

The range of income in each tax bracket can be quite broad. With $60,000 in taxable income, Mr. Jones is still at a 30.5% marginal tax rate, but his average tax rate is just 19.33%. That’s right, he pays just $11,596 in taxes for the year.

Alberta MTR $60k

Conventional thinking about RRSPs and marginal tax rates would tell us that Mr. Jones should be indifferent about contributing to an RRSP in his working years because he’ll end up in the same marginal tax bracket in retirement.

But when we consider all of our retirement income sources, why do we treat the RRSP/RRIF withdrawals as the last dollars of income taken (at the top marginal rate) instead of, say, income from CPP or OAS or from a defined benefit pension? Why would Mr. Jones’ $10,000 RRIF withdrawal be taxed at 30.5% when it’s his average tax rate that matters? Continue Reading…

Letting go can lead us to Opportunity and Freedom

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Photo by Sebastian Staines on Unsplash

By Akaisha Kaderli, RetireEarlyLifestyle.com

Special to the Financial Independence Hub

Often, we have the idea that letting go means the loss of something valued. This implies that there might be grief and pain involved.

Out of fear we envision ourselves in some barren emotional wilderness, with nothing around that is familiar so there has to be that dreaded chaos, right?

 And who wants that?

But what if letting go leads us to brilliance? To our own personal freedom of expression? What if this is Life’s way of steering our personal growth in a manner where we display our best talents?

Letting go could mean opening up.

Examples

 Art/music

Have you ever heard a musician or singer who is technically perfect: but there seems to be no soul? No felt connection to the audience?

Yes, all the notes are there and in the right place, but … something is missing.

There is no grab at my heart. I could just as well be chopping carrots in the kitchen for soup. It’s just routine, and maybe I should have bought a bag of frozen carrots instead.I always know when I hear someone “Who’s got it.” My eyes well up and I can’t reign it in. That’s my validation signature.

Photo by Daniel Angele on Unsplash

Chills on my arms, my eyes are glued to the performer and I am transported. The artist has whisked me away, and I want to go.

It could be a jazz singer who scats, a sax player having a riff or Billy Joel hitting the high notes for Christy Lee.

They let go and have entered “The Zone.”

Sports

Ok, here’s another example.

We have all seen outfielders throw their bodies at a fly ball just to catch that thing. Or a basketball player speed down a court and ram a ball into a basket. Ballerinas, ice skaters, skateboarders spin incomprehensibly – how can a physical body DO that?

Maybe as a skier you have caught air and you know that sensation of flight for yourself.

That’s my point.

To let go, is to leave the ground and enter genius territory.

Fear and contraction

When we begin to learn something new – cooking, Latin dancing, painting on canvas, surfing – there are basics. We learn the techniques, the rules, the boundaries. And then to develop proficiency, we leave them behind. Continue Reading…

Retired Money: how to prepare for “Transitory for Longer’ inflation

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As oxymorons go, you have to love the phrase “Transitory for Longer,” which comes up in my latest MoneySense Retired Money column. It looks at inflation, which of course is in the news virtually every day this summer, and one reason why stock markets are starting to weaken again (along with renewed Covid fears). You can find the full MoneySense column by clicking on the following headline: How might Inflation impact your Retirement plans?

As with trying to divine short-term moves in stocks or interest rates, I view predicting inflation — whether near-term, medium-term or longer-term — as somewhat futile. So the column preaches much the same as it would about positioning portfolios for stock declines or rises in interest rates: broad diversification of asset classes.

Asset Allocation for all Seasons

The ever useful four asset classes of Harry Browne’s Permanent Portfolio I find may be a good initial mix of assets to prepare for all possibilities: stocks for prosperity, bonds for deflation, cash for depression/recession and gold for inflation. Browne, who died in 2006,  famously allocated 25% to each.

That’s a good place to start, although as I point out in the column, many might add Real Estate/REITs and make it a five-way split each of 20%. Some suggest 10% in gold (both bullion ETFs and gold mining stock ETFs), which might be expanded to include other precious metals like silver, platinum and palladium. Some might add to this a 5% position in cryptocurrencies like Bitcoin and Ethereum, which some view as “digital gold.”

To the extent stock markets and interest rates will forever fluctuate over the course of a retirement, such a diversified approach could help you sleep at night, as some asset classes zig as others zag. Seldom will all these assets soar at once, but hopefully it will be just as rare for all to plunge at once.

Annuities and new “Tontine” approaches

Another approach to this problem is not so much Asset Allocation but what finance professor Moshe Milevsky has dubbed “Product Allocation.” Continue Reading…